13 Business Letter Templates for Microsoft Word to Save You Time

You have enough work to do, and creating letters from scratch doesn’t have to be one of them. These business letter templates for Microsoft Word can show you what to write and how to get your message across professionally.

Let’s take a look at some of the most common business letter formats and how you can write a business letter that’s right for you.

What are the common types of business letter formats?

There are many types of business letters written for different purposes. Whether you’re writing to a potential employer asking for information about an open position or you’re unable to work due to illness, the content is highly dependent on your audience and your goal. Let’s take a look at some of the business letter templates below:

1. Letter of presentation of a company/enterprise

A business cover letter may be the first communication your potential client, new client, or business contact receives from your organization. This is why your first impression is so important to the success of this relationship.

Template Lab provides you with templates with professional formatting and explains what should be included in the letter. Both of these can help start communication in the right direction.

Download : Template Lab (free)

2. Letter of Intent

You can use a letter of intent, or letter of interest, in a variety of business situations, including negotiations, acquisitions, contracts, and purchases. This type of communication helps ensure that all parties are on the same page and have a clear idea of ​​your organization’s intentions.

letter of intent-1

This template from Vertex42 allows you to easily enter contact information and also prompts you to include the required information in the letter.

Download : Vertex 42 (Free)

3. Letter of apology

Whether it’s a client, your boss, or even a close friend, apologizing can be a difficult task. You may have to apologize to a customer for an order error or to your boss for unprofessional behavior.

Apology Letters-1

Template.net has great templates for writing apology letters to a client, boss, or friend, and you can, of course, modify the letter to fit your situation. This combination of templates helps to get you off to a good start with your sorry.

Download : Template.net (Free)

Use a professional letter format to write thank you letters

Thank you letters help you maintain a positive relationship with customers and consumers, and build your reputation. A well-written thank you note can increase customer loyalty, improve brand perception, and drive more sales. Let’s take a closer look.

4. Donation Thank you

Whether you’re in the fundraising business or you’ve just organized an event, you know that sending your thank you to donors is a no-brainer. Whether you received a donation in the form of money, things, or time, a short and heartfelt thank you is in order.

Thank you letter for donations

This template from Vertex42 is short and includes a bonus donation receipt at the end. This is perfect for giving your donors what they need for their taxes, while thanking them at the same time.

Download: Vertex 42 (Free)

5. Letter of thanks for an interview

If you’ve ever been looking for a job, you know how tough the competition can be. So if you are lucky enough to get an interview, be sure to follow it up with a thank you letter.

thank you letter for an interview

This Vertex 42 template is word ready, and you can adjust and customize it to suit your needs. Just add the contact information, edit it however you want, and submit it for a better chance with your potential employer.

Download: Vertex 42 (Free)

Employment-related letters are written to inform, request and provide information. These letters are used in the corporate world and may be required by some employers, such as human resources departments, supervisors, or employees. Let’s examine them more closely.

6. Letter of resignation

When it’s time to say goodbye to a current employer, it’s almost always appropriate and often necessary to submit a formal resignation letter. The letter should include your job title and your last date of service, at a minimum.

resignation letter template

The Template Lab has examples that include language about signing a contract with your new employer, if necessary. Or, you can simply delete this paragraph and complete the rest for a professional and official resignation.

Download: Template Lab (Free)

7. Letter of Acceptance (of Offer)

When you receive a job offer, an acceptance letter is often required. This is an official acceptance of the position and repetition of its details for the full understanding of the parties.

offers a letter of acceptance

Vertex42 offers a template that explains exactly what you need to include, and you can express your communication in your own words.

Download: Vertex 42 (Free)

8. Letter of rejection (offer).

If you receive a job offer that you do not want to accept, you will need a rejection letter. Not only is this a formal way to decline the offer, but it keeps you professional for a future connection with the interviewer and the company.

job offer rejection letter template

Also from Template Lab, this template lets you state in your own words why you’re declining the offer, while providing guidance. You can check out these templates for responding to job rejection emails.

Download: Template Lab (Free)

9. Letter of termination

If you are currently in a position where firing employees is part of your job, then having a termination letter template is a smart idea. For most, this kind of work is a bit unpleasant, so a template will make it easier for you.

letter of recommendation (1)

Another useful job-related template from Vertex42, the Termination Letter, tells you what’s required. With an official and specific termination date, reasons, advance warnings, and details on company and compensation items, this template is perfect.

Download: Vertex 42 (Free)

10. Letter of recommendation

Another template that can be used if you are in a position of authority is the letter of recommendation. Like it or not, companies lose good employees all the time. And, if someone asks you to provide a reference letter, a template will definitely help you say the right words.

letter of rejection of the job offer (1)-1

This Microsoft Office template is a bit more attractive than other letter templates, but it doesn’t stand out. The language is professional and direct.

Download: Microsoft 365 (free)

Microsoft Word Business Letter Templates

If you are a Microsoft Word user, you may have read about the many templates available.

Go for it file then select New to open the templates section. You can choose business under the search field, then letters to the right. Or, just type the words business letters in the search field to display the results.

11. Letter of acceptance of an offer

Often, a formal acceptance of the offer is required in writing. By keeping a sample letter handy for this situation, you can speed up communication and get things done.

Offer acceptance letter template

Download: Word Excel Templates (Free)

12. Letter of Authorization

A Sample Authorization Letter Template

When it’s time to start work, you can use an official start authorization letter. It will remember the terms and details of the work to be done. You can easily adapt it to business situations.

Download: Word Excel Templates (Free)

13. Business Proposal Template for Freelancers

freelance proposal template

A business proposal letter is used by a freelancer to promote their work and pitch their idea to potential clients. The letter should include information about why the client would benefit from hiring the freelancer and examples of past work.

Download: Template.Net (Free)

Business Letter Templates Can Speed ​​Up Your Workflow

Business letters are an excellent way to maintain a formal relationship and administrative communication with current and potential customers and employees. There are a few important things to keep in mind when writing a business letter. Each type of letter has its own style and format that helps the reader understand your message.

Whether you write business letters regularly or occasionally, having a template will definitely save you time and point you in the right direction of what to write.

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